Search Jobs
Invoicing Specialist
Job ID:
139515
Job Description
This Invoicing Specialist role offers a fast-paced and detail-oriented environment where accuracy and efficiency are key! Ideal for a motivated problem solver, the position involves complex invoicing, contract interpretation, cross-functional support, and clear communication under deadline-driven conditions.
LOCATION: Portland, OR
SALARY: $27-$29/hr. DOE
SCHEDULE: Full-time; Mon-Fri 8am-5pm | Temp-to-hire
WHY YOU’LL LOVE THIS ROLE
Varied and Engaging Work: Enjoy a dynamic role that spans finance, sales support, compliance, and customer service, keeping each day interesting and impactful.
Cross-Functional Collaboration & Growth: Build valuable expertise by working closely with multiple departments, gaining experience in logistics, accounting, and contract management.
Supportive Team Environment: Be part of a collaborative office culture where your contributions are valued, and your communication and leadership skills can thrive.
KEY RESPONSIBILITIES
Invoice & Financial Management - Interpret contracts, construct invoices, collect documentation, handle inquiries, process third-party invoices, and perform soft collections.
Sales & Contract Support - Assist with quotes, update contracts, run reports/stats, and maintain sales documentation.
Reporting & Compliance - Prepare internal/external reports, compile ISO files, and maintain standard operating procedures.
Office & Administrative Support - Provide secondary support by answering calls, greeting visitors, assisting with general office duties, and stepping in as needed for dispatch and payroll functions.
Customer Service & Scheduling - Assist with customer communications, help maintain vessel schedules, and support daily allocation tracking as part of the scheduling team.
WHAT WE’RE LOOKING FOR
General knowledge of accounting principles and financial statement interpretation
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Experience in bookkeeping or accounting; degree in accounting or business preferred
Strong analytical and organizational skills
Familiarity with the logistics or maritime industries
Knowledge of heavy equipment operations
Experience with AS/400 computer systems
PHYSICAL REQUIREMENTS
Must be able to perform standard office tasks, including prolonged sitting, computer use, light lifting (up to 15 lbs), clear verbal communication, and occasional movement to access office materials.
DIVERSITY, EQUITY, AND INCLUSION STATEMENT
We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status.
This position is offered through the Portland Branch of NW Staffing Resources. When applying through nwstaffing.com, please click “Apply Here” and select the Portland Branch for immediate consideration. Or contact our office directly at 503-242-0611 to speak with a Recruiter.
Job ID# 139515
For more information regarding our company and employee benefits please click on the links below.
About NW Staffing Resources
NW Staffing Employee Benefits
About PORTLAND, OR
Discover your next career opportunity in the vibrant city of Portland, Oregon! Known for its lush greenery, hipster culture, and thriving job market, Portland offers a plethora of growth prospects for job seekers. With a booming tech industry, picturesque parks like Forest Park and the iconic Portland Japanese Garden, a diverse culinary scene, and renowned art galleries like the Portland Art Museum, this city has something for everyone. Explore our job listings and consider joining the community that cherishes sustainability, creativity, and innovation. Let's find your perfect match in the City of Roses!
Related Jobs
Our Hiring Process
Complete an Online Application: The hiring process starts with you filling out our Online Employment Application in which your strengths, skills, and previous work experience are assessed.
Apply for Open Positions: Once you re in our talent network, you re able to easily view and apply for open positions with NW Staffing Resources partner companies located throughout OR, WA, and CA.
Chat with a Recruiter: If you appear to be a match for a position with one of our clients, a recruiter from your local NWS branch will contact you to schedule an interview. Have a question in the meantime? Contact your local branch
Ready to get started? Apply Now | View Open Jobs
We look forward to working with you!
