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Administrative Assistant | Part-time
Job ID:
141551
Job Description
Administrative Assistant
Love supporting fast-paced teams and keeping operations running smoothly behind the scenes? We’re looking for an Administrative Assistant who brings exceptional organization, professionalism, and a proactive mindset to support a dynamic culinary and hospitality team.
WHY YOU'LL LOVE THIS ROLE
• Collaborative Environment: Work closely with an Executive Chef and culinary team in a creative, fast-paced hospitality setting.
• Variety in Your Day: Manage scheduling, communications, inventory coordination, administrative projects, and operational support responsibilities.
• Impactful Support Role: Serve as a key liaison between departments while helping keep daily operations organized and efficient.
• Growth Opportunity: Join a well-established organization known for high-quality events, hospitality, and exceptional service standards.
LOCATION: Portland, OR
SALARY: $25-$30/hr
SCHEDULE: Monday-Friday, 20-30 hours per week
KEY RESPONSIBILITIES
• Provide administrative support to the Executive Chef and culinary team
• Manage calendars, appointments, meetings, and travel arrangements
• Maintain inventory records and coordinate supply ordering
• Handle emails, phone calls, correspondence, and administrative documentation
• Assist with expense tracking, budgeting support, and financial administration
• Coordinate meetings, special projects, and internal events
• Maintain accurate spreadsheets, reports, and organizational records
• Serve as a liaison between culinary operations and other departments
WHAT WE'RE LOOKING FOR
• Minimum of 2 years of administrative support experience, preferably within hospitality, events, or a fast-paced service environment
• Strong proficiency in Microsoft Office Suite, including Excel, Outlook, and Word
• Excellent organizational skills with strong attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to prioritize multiple tasks and work both independently and collaboratively
• Professional demeanor with a proactive and customer-service-focused approach
PHYSICAL REQUIREMENTS
• Position performs general office and administrative duties in a professional hospitality environment
• Requires prolonged sitting, computer work, and occasional walking throughout event and kitchen spaces
• Ability to lift and carry office supplies or materials up to 20 pounds occasionally
DIVERSITY, EQUITY, AND INCLUSION STATEMENT
We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status.
This position is offered through the Portland Branch of NW Staffing Resources. When applying through nwstaffing.com, please click “Apply Here” and select the Portland Branch for immediate consideration. Or contact our office by calling or texting us at 503-242-0611 to speak with a Recruiter.
For more information regarding our company and employee benefits please click on the links below.
About NW Staffing Resources
Employee Benefits – NW Staffing Resources
About PORTLAND, OR
Discover your next career opportunity in the vibrant city of Portland, Oregon! Known for its lush greenery, hipster culture, and thriving job market, Portland offers a plethora of growth prospects for job seekers. With a booming tech industry, picturesque parks like Forest Park and the iconic Portland Japanese Garden, a diverse culinary scene, and renowned art galleries like the Portland Art Museum, this city has something for everyone. Explore our job listings and consider joining the community that cherishes sustainability, creativity, and innovation. Let's find your perfect match in the City of Roses!
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Our Hiring Process
Complete an Online Application: The hiring process starts with you filling out our Online Employment Application in which your strengths, skills, and previous work experience are assessed.
Apply for Open Positions: Once you re in our talent network, you re able to easily view and apply for open positions with NW Staffing Resources partner companies located throughout OR, WA, and CA.
Chat with a Recruiter: If you appear to be a match for a position with one of our clients, a recruiter from your local NWS branch will contact you to schedule an interview. Have a question in the meantime? Contact your local branch
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