Search Jobs
Administrative Assistant
Job ID:
141405
Job Description
Administrative Assistant
Our client is seeking a detail-oriented and organized Administrative Assistant to support daily administrative operations and help maintain a professional, efficient office environment. This role requires a proactive individual who can manage multiple tasks, support clients and staff, and contribute positively to overall office success.
LOCATION: Vancouver, WA
SALARY: $21-$24/hr. DOE
SCHEDULE: Full-time; Monday-Friday | 8:00am-4:30pm
WHY YOU’LL LOVE THIS ROLE
Variety in Your Day: Enjoy a mix of office, client communication, and occasional on-site support, no two days are the same.
Direct Impact: Work closely with the CEO and play a key role in keeping operations running smoothly.
Client Interaction: Build relationships through scheduling, follow-ups, and post-project check-ins.
Hands-On Learning: Gain exposure to estimating, operations, safety coordination, and business processes.
KEY RESPONSIBILITIES
Communicate weekly with clients regarding upcoming schedules
Monitor and assign incoming customer support tickets
Post to social media weekly
Assist CEO on job sites with detailed estimates (notes, photos, and data entry)
Follow up on estimates via phone and email
Prepare and print job site folders
Manage OSHA bags and PPE inventory
Track and manage company and office inventory
Coordinate monthly safety meetings
Maintain and update company-wide issues list
Conduct post-project client satisfaction check-ins
Input and maintain daily logs
Assist with printing company apparel
Support general administrative and miscellaneous tasks as needed
WHAT WE’RE LOOKING FOR
3+ years of administrative or office support experience
Strong organizational and multitasking skills
Excellent written and verbal communication
High attention to detail, especially with data entry and documentation
Ability to take initiative and work independently
Comfortable working both in an office and occasionally on job sites
PHYSICAL REQUIREMENTS
This position involves both office and occasional field work environments. Must be able to stand, walk job sites, and lift up to 25 pounds as needed. Work may involve exposure to outdoor conditions during site visits.
DIVERSITY, EQUITY, AND INCLUSION STATEMENT
We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status.
This position is offered through the Portland Branch of NW Staffing Resources. When applying through nwstaffing.com, please click “Apply Here” and select the Portland Branch for immediate consideration. Or contact our office directly at 503-242-0611 to speak with a Recruiter.
Job ID# 141405
For more information regarding our company and employee benefits please click on the links below.
About NW Staffing Resources
NW Staffing Employee Benefits
About VANCOUVER, WA
Ready to embark on a career adventure in the vibrant job market around Vancouver, Washington? Known for its stunning natural beauty with close proximity to the majestic Columbia River Gorge and the lush Mount St. Helens, Vancouver boasts a perfect blend of urban amenities and outdoor recreation. Dive into the local culture by exploring the Fort Vancouver National Historic Site or catching a performance at the Clark County Historical Museum. With a thriving food scene offering a mix of Pacific Northwest flavors and global cuisines, along with a range of art galleries, theaters, and the gorgeous Esther Short Park in the heart of downtown, Vancouver, WA is the ideal place to grow both personally and professionally. Explore our job opportunities now and make your next career move in this enchanting region!
Related Jobs
Our Hiring Process
Complete an Online Application: The hiring process starts with you filling out our Online Employment Application in which your strengths, skills, and previous work experience are assessed.
Apply for Open Positions: Once you re in our talent network, you re able to easily view and apply for open positions with NW Staffing Resources partner companies located throughout OR, WA, and CA.
Chat with a Recruiter: If you appear to be a match for a position with one of our clients, a recruiter from your local NWS branch will contact you to schedule an interview. Have a question in the meantime? Contact your local branch
Ready to get started? Apply Now | View Open Jobs
We look forward to working with you!
