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Administrative Assistant
Job Description
Our client is seeking a detail-oriented and organized Admin Assistant to support daily administrative operations and help maintain a professional, efficient office environment. This role requires a proactive individual who can manage multiple tasks, support clients and staff, and contribute positively to overall office success.
SALARY: $21-$24/hr. DOE
LOCATION: Vancouver, WA
SCHEDULE: Full-time; Monday-Friday | 9:00am-3:00pm
WHY YOU’LL LOVE THIS ROLE
- Variety in Your Day: Enjoy a mix of office, client communication, and occasional on-site support, no two days are the same.
- Direct Impact: Work closely with the CEO and play a key role in keeping operations running smoothly.
- Client Interaction: Build relationships through scheduling, follow-ups, and post-project check-ins.
- Hands-On Learning: Gain exposure to estimating, operations, safety coordination, and business processes.
WHAT YOU’LL DO
- Coordinate client communications, including scheduling updates, estimate follow-ups, customer support ticket management, and post-project satisfaction check-ins.
- Support project operations by assisting with job site estimates, preparing job folders, maintaining daily logs, and providing administrative support to leadership.
- Manage office, safety, and company resources, including inventory tracking, OSHA and PPE supplies, and coordination of monthly safety meetings.
- Maintain company communications and organizational systems through social media posting, issue tracking, apparel support, data entry, and other administrative duties as needed.
WHAT WE’RE LOOKING FOR
- 3+ years of administrative or office support experience
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- High attention to detail, especially with data entry and documentation
- Ability to take initiative and work independently
- Comfortable working both in an office and occasionally on job sites
PHYSICAL REQUIREMENTS
This position involves both office and occasional field work environments. Must be able to stand, walk job sites, and lift up to 25 pounds as needed. Work may involve exposure to outdoor conditions during site visits.
READY TO TAKE THE NEXT STEP?
This position is offered through NW Staffing Resources. Simply select ‘Apply Online’ at the top of the post to submit your application. If you'd like more information about this role or others within the industries we serve, we’d love to connect. Partner with a recruiter who will advocate for your goals, provide insight into the local market, and help you find the right fit. Call or text us directly for confidential consideration at: 503-242-0611
Meet Your Recruiter
Senior Recruiter
Maricela Avelar is a Senior Recruiter with NW Staffing Resources based in the Portland office. She specializes in matching talented candidates with employers across industries including Administrative, Light Industrial, Manufacturing, Customer Service, Accounting, Human Resources, and Legal support.
Her recruiting approach focuses on communication, responsiveness, and consistency. By taking time to understand both employer needs and candidate goals, he/she helps create long-term successful matches rather than simply filling positions.
As part of NW Staffing Resources, founded in Portland in 1985, she/he supports temporary, temp-to-hire, and direct hire placements throughout the Pacific Northwest. NW Staffing has earned ClearlyRated Best of Staffing Client and Talent Awards annually since 2017 and has been recognized as one of Oregon's Top 100 Companies to Work For.
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Our Hiring Process
Complete an Online Application: The hiring process starts with you filling out our Online Employment Application in which your strengths, skills, and previous work experience are assessed.
Apply for Open Positions: Once you re in our talent network, you re able to easily view and apply for open positions with NW Staffing Resources partner companies located throughout OR, WA, and CA.
Chat with a Recruiter: If you appear to be a match for a position with one of our clients, a recruiter from your local NWS branch will contact you to schedule an interview. Have a question in the meantime? Contact your local branch
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