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Administrative Assistant | Part-time
Job Description
Love supporting fast-paced teams and keeping operations running smoothly behind the scenes? Our client is looking for an administrative assistant who brings exceptional organization, professionalism, and a proactive mindset to support a dynamic culinary and hospitality team.
SALARY: $25-$30/hr. DOE
LOCATION: Portland, OR
SCHEDULE: Part-time; Monday-Friday | 20-30 hrs/wk.
WHY YOU’LL LOVE THIS ROLE
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Collaborative Environment: Work closely with an Executive Chef and culinary team in a creative, fast-paced hospitality setting.
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Variety in Your Day: Manage scheduling, communications, inventory coordination, administrative projects, and operational support responsibilities.
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Impactful Support Role: Serve as a key liaison between departments while helping keep daily operations organized and efficient.
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Growth Opportunity: Join a well-established organization known for high-quality events, hospitality, and exceptional service standards.
WHAT YOU’LL DO
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Provide comprehensive administrative support to the Executive Chef and culinary leadership team, managing calendars, appointments, meetings, travel arrangements, and correspondence.
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Coordinate departmental operations by maintaining inventory records, processing supply orders, organizing documentation, and serving as a liaison between culinary operations and other departments.
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Support financial and reporting functions through expense tracking, budget administration, and the preparation and maintenance of spreadsheets, reports, and organizational records.
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Plan and coordinate meetings, special projects, and internal events while ensuring efficient communication and administrative workflow across the department.
WHAT WE’RE LOOKING FOR
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Minimum of 2 years of administrative support experience, preferably in hospitality, events, or other fast-paced service-oriented environments.
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Proficient in Microsoft Office Suite, including Excel, Outlook, and Word, with the ability to create, maintain, and manage reports, schedules, and administrative documentation.
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Exceptional organizational, multitasking, and time-management skills, with strong attention to detail and the ability to prioritize competing responsibilities effectively.
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Strong written and verbal communication skills, combined with a professional, proactive, and customer-service-focused approach to working independently and collaboratively.
PHYSICAL REQUIREMENTS
This role requires the ability to sit, stand, walk, and move between office, kitchen, and event spaces throughout the workday. The position also requires occasional lifting of up to 25 pounds and the ability to operate standard office equipment, including computers, phones, and printers.
READY TO TAKE THE NEXT STEP?
This position is offered through NW Staffing Resources. Simply select ‘Apply Online’ at the top of the post to submit your application. If you'd like more information about this role or others within the industries we serve, we’d love to connect. Partner with a recruiter who will advocate for your goals, provide insight into the local market, and help you find the right fit. Call or text us directly for confidential consideration at: 503-242-0611
Meet Your Recruiter
Senior Recruiter
Maricela Avelar is a Senior Recruiter with NW Staffing Resources based in the Portland office. She specializes in matching talented candidates with employers across industries including Administrative, Light Industrial, Manufacturing, Customer Service, Accounting, Human Resources, and Legal support.
Her recruiting approach focuses on communication, responsiveness, and consistency. By taking time to understand both employer needs and candidate goals, he/she helps create long-term successful matches rather than simply filling positions.
As part of NW Staffing Resources, founded in Portland in 1985, she/he supports temporary, temp-to-hire, and direct hire placements throughout the Pacific Northwest. NW Staffing has earned ClearlyRated Best of Staffing Client and Talent Awards annually since 2017 and has been recognized as one of Oregon's Top 100 Companies to Work For.
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Our Hiring Process
Complete an Online Application: The hiring process starts with you filling out our Online Employment Application in which your strengths, skills, and previous work experience are assessed.
Apply for Open Positions: Once you re in our talent network, you re able to easily view and apply for open positions with NW Staffing Resources partner companies located throughout OR, WA, and CA.
Chat with a Recruiter: If you appear to be a match for a position with one of our clients, a recruiter from your local NWS branch will contact you to schedule an interview. Have a question in the meantime? Contact your local branch
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