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Project Coordinator
Job Description
Opportunity to join a mission-driven organization where your project coordination expertise will help support strategic initiatives that make a lasting impact. Bring your 3+ years of coordination or operations experience and enjoy a collaborative team environment, meaningful work, and the opportunity to improve processes while partnering with cross-functional stakeholders.
SALARY: $30-$35/hr. DOE
LOCATION: Portland, OR
SCHEDULE: Full-time | Monday-Friday | Direct Hire
WHY YOU’LL LOVE THIS ROLE
Play a key role supporting cross-functional teams by keeping projects, reporting, and operational initiatives organized and moving forward.
Enjoy variety in your day while coordinating meetings, documentation, reporting, and project timelines across multiple departments.
Leverage your organizational expertise to improve processes, create efficient workflows, and help drive successful project outcomes.
Join a collaborative and supportive team that values communication, continuous improvement, and attention to detail.
WHAT YOU’LL DO
Coordinate cross-functional meetings by preparing agendas, taking meeting notes, tracking action items, and following up on deliverables.
Manage project timelines, annual reporting activities, and multiple priorities by coordinating inputs, review cycles, and key milestones.
Develop and maintain process documentation, templates, workflows, and reporting materials to improve consistency and operational efficiency.
Prepare, edit, and format reports, presentations, and communications while gathering and organizing information from multiple internal and external sources.
Maintain project tracking tools and shared documentation while identifying opportunities to improve workflows, documentation, and recurring processes.
WHAT WE’RE LOOKING FOR
Bachelor's degree in Business Administration, Communications, Public Administration, Economics, or a related field, or an equivalent combination of education and experience.
Minimum of 3 years of experience in project coordination, program coordination, operations support, reporting support, or a similar role.
Strong organizational and time management skills with the ability to coordinate multiple priorities, track deadlines, and maintain detailed documentation.
Excellent written and verbal communication skills with experience preparing meeting notes, summaries, presentations, and process documentation.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and SharePoint. Experience with Asana, Salesforce, or similar project management tools is highly preferred.
PHYSICAL REQUIREMENTS
This position requires prolonged periods of sitting, working at a computer, and using standard office equipment. Occasional standing, walking, and lifting of office materials may be required, with infrequent travel to support business initiatives or industry events.
READY TO TAKE THE NEXT STEP?
This position is offered through NW Staffing Resources. Simply select ‘Apply Online’ at the top of the post to submit your application. If you'd like more information about this role or others within the industries we serve, we’d love to connect. Partner with a recruiter who will advocate for your goals, provide insight into the local market, and help you find the right fit. Call or text us directly for confidential consideration at: 503-242-0611
Meet Your Recruiter
Senior Recruiter
Maricela Avelar is a Senior Recruiter with NW Staffing Resources based in the Portland office. She specializes in matching talented candidates with employers across industries including Administrative, Light Industrial, Manufacturing, Customer Service, Accounting, Human Resources, and Legal support.
Her recruiting approach focuses on communication, responsiveness, and consistency. By taking time to understand both employer needs and candidate goals, he/she helps create long-term successful matches rather than simply filling positions.
As part of NW Staffing Resources, founded in Portland in 1985, she/he supports temporary, temp-to-hire, and direct hire placements throughout the Pacific Northwest. NW Staffing has earned ClearlyRated Best of Staffing Client and Talent Awards annually since 2017 and has been recognized as one of Oregon's Top 100 Companies to Work For.
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Our Hiring Process
Complete an Online Application: The hiring process starts with you filling out our Online Employment Application in which your strengths, skills, and previous work experience are assessed.
Apply for Open Positions: Once you re in our talent network, you re able to easily view and apply for open positions with NW Staffing Resources partner companies located throughout OR, WA, and CA.
Chat with a Recruiter: If you appear to be a match for a position with one of our clients, a recruiter from your local NWS branch will contact you to schedule an interview. Have a question in the meantime? Contact your local branch
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