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Executive Assistant
Job Description
Join a dynamic team as an Executive Assistant where your organization, initiative, and problem-solving skills make a meaningful impact every day!
SALARY: $52k-$72k/yr. DOE
LOCATION: Portland, OR
SCHEDULE: Full-time, Monday-Friday | 8:00am-5:00pm
WHY YOU’LL LOVE THIS ROLE
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Make a meaningful impact by supporting research and evaluation projects that help strengthen education, public services, and communities across the country.
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Enjoy variety and autonomy in a dynamic role that combines contracts, finance, HR, operations, proposals, facilities, and technology support—no two days are the same.
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Be part of a collaborative, close-knit team that values shared success, open communication, and the opportunity to contribute ideas while working alongside experienced professionals.
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Benefit from flexibility and stability with a full-time position, potential hybrid work arrangement, and the resources of a well-established national organization paired with the culture of a local office.
WHAT YOU’LL DO
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Administer and maintain contracts throughout their lifecycle, with primary responsibility for subcontractor and consultant agreements, amendments, renewals, compliance, records management, and tracking contractual obligations.
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Oversee the contract calendar to monitor renewal dates, notice periods, and other key deadlines; prepare and submit contract materials to the corporate accounting office and coordinate related financial documentation.
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Support overall business operations through project budgeting, financial reporting, invoicing and expense tracking, proposal and bid support, HR administration, office staffing, facilities management, and coordination with corporate IT and property management.
WHAT WE’RE LOOKING FOR
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Minimum 3 years’ experience as an executive/administrative assistant, office manager, or related position, with experience supporting office operations, contracts administration, financial management, and human resources.
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Advanced proficiency in Microsoft Word and Excel, including styles, templates, section breaks, formulas, pivot tables, and mail merge; strong skills with Adobe/PDF tools for combining and editing documents and Google Workspace preferred.
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Highly organized and detail-oriented professional with excellent time management, clear communication, and strong problem-solving skills; able to manage multiple priorities, meet deadlines, and adapt quickly in a fast-paced environment.
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An Associate or Bachelor’s degree in business administration, finance, accounting, or a related field is preferred; experience with federal and state contracting systems is a plus.
PHYSICAL REQUIREMENTS
This position primarily operates in an office environment and requires prolonged periods of sitting, working at a computer, and using standard office equipment. The role also involves occasional standing, walking, lifting or moving office materials weighing up to 20 pounds, and the ability to communicate effectively with colleagues, clients, and vendors.
READY TO TAKE THE NEXT STEP?
This position is offered through NW Staffing Resources. Simply select ‘Apply Online’ at the top of the post to submit your application. If you'd like more information about this role or others within the industries we serve, we’d love to connect. Partner with a recruiter who will advocate for your goals, provide insight into the local market, and help you find the right fit. Call or text us directly for confidential consideration at: 503-242-0611
IND1
Meet Your Recruiter
Bridget is a Recruiter with NW Staffing Resources based in the Portland office. She specializes in matching talented candidates with employers across industries including Administrative, Light Industrial, Manufacturing, Customer Service, Accounting, Human Resources, Legal, and Dental support.
Her recruiting approach focuses on communication, responsiveness, and consistency. By taking time to understand both employer needs and candidate goals, he/she helps create long-term successful matches rather than simply filling positions.
As part of NW Staffing Resources, founded in Portland in 1985, she supports temporary, temp-to-hire, and direct hire placements throughout the Pacific Northwest. NW Staffing has earned ClearlyRated Best of Staffing Client and Talent Awards annually since 2017 and has been recognized as one of Oregon's Top 100 Companies to Work For.
Whether assisting a candidate with a career change or helping a client solve a hiring challenge, she is committed to delivering a positive staffing experience built on trust, professionalism, and results.
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Our Hiring Process
Complete an Online Application: The hiring process starts with you filling out our Online Employment Application in which your strengths, skills, and previous work experience are assessed.
Apply for Open Positions: Once you re in our talent network, you re able to easily view and apply for open positions with NW Staffing Resources partner companies located throughout OR, WA, and CA.
Chat with a Recruiter: If you appear to be a match for a position with one of our clients, a recruiter from your local NWS branch will contact you to schedule an interview. Have a question in the meantime? Contact your local branch
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